Written by Maria Fister.
The new Accounts Receivable Manual has been developed to provide guidance for non-student accounts and non-contracts and grants receivables. This comprehensive resource covers the invoicing, collection and reporting for accounts receivables within the Financial System Accounts Receivable (FSAR) module, as well as billing outside of the module. In pre-approved cases, divisions or colleges may use a stand alone billing interface or uploads to FSAR.
Accounts receivable (A/R) is the balance of money due for goods or services delivered or used but not yet paid. These include invoices sent to the customer detailing the goods or services delivered, the amount agreed to pay for said goods or services, and the payment terms.
Managing accounts receivable is a key financial duty for the university. Departments that provide goods or services to a customer are responsible for the billing and collection of payment from the customer. The University Controller’s Office A/R team oversees the university’s external financial reporting obligations to the UNC System Office and the Office of State Controller.
There are many benefits to utilizing FSAR Express Billing for accounts receivable. Not only will all the invoices be in a centralized location, but the system is able to send invoices to customers electronically, monitor outstanding invoices and generate on demand aging reports.
We hope our campus partners find this new manual useful. For additional A/R resources, please refer to the University Controller’s website > Accounts Receivable page.
Need Help?
For questions about billing or Accounts Receivable (for example: “What should I do if I entered information but it isn’t there?” or “What should I do if I finalized an invoice in billing but it is not in A/R?“), please contact the University Controller’s Office A/R team at receivables@ncsu.edu.
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