Written by Justo Torres.

A no-cost extension (NCE) allows recipients of federal grants to extend the project period without receiving additional funding. This can be critical when unexpected delays—such as staff turnover, supply chain issues, or unforeseen research obstacles—threaten timely completion of project objectives.

When to Consider an NCE

Grant recipients may request an NCE when additional time is needed to complete the originally approved scope of work. Acceptable reasons include delays in hiring key personnel, equipment delivery, data collection or regulatory approvals. Importantly, the request must support the project’s original goals—not new activities.

Authority to Approve

Some agencies allow grantee-approved extensions (typically up to 12 months) under expanded authorities, while others require prior approval from the federal awarding agency. Recipients should review the specific grant terms and the Uniform Guidance (2 CFR 200.308) for applicable rules.

Request Process

Most agencies require submission through their grants management system, such as Research.gov, eRA Commons or GrantsSolutions. A request generally includes:

• Justification for the extension, explaining why more time is necessary
• Revised project timeline and work plan
• Confirmation that remaining funds are sufficient to complete the work

Timing Matters

Requests should be submitted well before the current project end date—many agencies recommend at least 30–60 days in advance. Late requests may be denied.

Key Takeaway

A well-justified, timely no-cost extension request can help ensure a federal grant project meets its goals without jeopardizing compliance or funding relationships.