September 2025: What’s New in the Knowledge Base?
The Finance Division Knowledge Base offers instant answers to your most frequently asked finance and business questions. This month, the following articles were published or updated to reflect current processes:
Asset Management and Surplus
Where is the Home/Portable Use Authorization form and policy?
Accounts Payable
- Does the university prepay for goods?
- Is there a maximum amount for an honorarium?
- Can a student be paid an honorarium?
- Where can I find Accounts Payable forms?
- How can I correct an invoice paid in error?
- How do I request and process an express check?
- How do I request an expense reimbursement?
- How often are personal reimbursements processed?
- What are the guidelines for mobile phone allowance?
- What should I do with a credit (memo) issued by a supplier?
- How do we pay a foreign supplier who requests a wire transfer payment?
- Can a campus voucher be used to pay for a fellowship or scholarship?
- How do I void and reissue a check issued to a vendor or individual?
- How long are uncashed university-issued checks good before they are stale dated?
- Can I pay an invoice without a PO?
- How do I correct a voucher?
- What can be used as an invoice?
- Can the university pay for students’ visas or visa-related charges?
- When should we submit an invoice for payment?
- Can my department pay for virtual conference or meeting expenses such as meals?
- What travel expenses can be reimbursed before travel takes place?
Merchant Services
How do I request a new e-store if I have an existing e-store?
Payments
- What is required to make an honorarium payment to a foreign national?
- How do I know if my invoice has been paid?
Payroll
- Where can I set up my direct deposit information?
- Where can I find distribution information for where an employee’s salary will be charged?
- Where do I pick up my paycheck?
PCard
What are the requirements for using a PCard?
Shipping and Receiving
Can FedEx pick up my shipment?
Tuition and Fees
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