It is time for our annual inventory check at the Materials Support Warehouse. Before the next fiscal year begins, please review your stored items to ensure your records are up to date. Keep in mind that annual billing for the upcoming fiscal year will be issued shortly.

For a full breakdown of policies and procedures, please refer to the University Storage Manual.

New to the process? You can find a helpful overview in the Finance Division’s featured article: “Did You Know About the University Storage Program?”

MarketPlace requisitions must be entered and approved at all levels by June 15 at 5 p.m. to accommodate receipt and payment of FY 2026 purchases. Refer to the Procurement and Business Services Fiscal Year-End Planning Guide for more information.

Remember to check encumbrances as the end of the year approaches by following the instructions below.

• Step 1: Navigate to MyPack Portal.
• Step 2: Select the Financial System HomePage.
• Step 3: Select the Queries and Report tile.
• Step 4: Select Purchase Orders (POs).
• Step 5: Select Open POs with Encumbrances.

Make sure your department receives its funds without delay. To proactively manage unidentified transfers, check the 2026 Suspense Spreadsheet for missing funds. If you identify a departmental payment, follow these steps to claim it:

• Step 1: Get Details: Note the sender, date, exact amount and your Project/Chartfield string.
• Step 2: Email Claims: Send details to Cash Management for university funds or the Office of Post Award Financial Services for grant funds.
• Step 3: Attach Proof: Include the invoice or remittance advice to verify the payment.

Pro Tip: Use the Incoming EFT before funds arrive to avoid suspense entirely.