Managing your PCard tasks and due dates is more efficient when you subscribe to the Card Services Google Calendar. By subscribing and setting up tailored notifications, you can receive automatic reminders straight to your desktop or inbox when statements are ready for review, when approvals are due and during other critical windows.

Here is a quick step-by-step guide to adding the calendar and customizing alerts so you can set it, forget it and never miss a deadline.

Step 1: Subscribe to the Card Services Calendar

Adding the calendar to your Google Workspace takes just a few clicks:

1. Open your Google Calendar in a web browser.
2. Under Other calendars, select the plus sign.

3. Select Subscribe to calendar.

4. Enter Card Services in the search box.
5. When the Card Services email account is populated, select it.

6. The calendar will appear on the left-hand side of your Google Calendar interface under the Other calendars section.

Step 2: Customize Your Notification Alerts

Because everyone manages their workflow differently, we highly recommend customizing your notifications so you receive alerts exactly when and how you need them.

1. On your Google Calendar, look at the left sidebar and find the Card Services calendar under Other calendars.
2. Hover over the calendar name and click the three vertical dots (Options for Card Services) that appear.
3. Select Settings.
4. Scroll down to the Other notifications section.

Recommended Notification Configurations

• For specific event reminders: Under Event notifications, you can choose to receive a desktop notification or email (e.g., 1 day before an event or 2 hours before a deadline).
• For all-day events like Statement Review Windows): Under All-day event notifications, we recommend setting an email reminder for 9 a.m. on the day of the event or 1 day before so you can plan your day accordingly.
• For real-time updates: Under Other notifications, change the drop-down menu next to Changed events or Canceled events to Email so you are instantly updated if a deadline is extended or adjusted.

Why should you do this?

• No guesswork: Get a nudge the moment the statement review window opens.
• Avoid late statements: Receive early reminders before approval due dates.
• Better time management: Plan your week around these deadlines instead of rushing at the last minute.

Staying on top of PCard deadlines is easy when your calendar does the heavy lifting. Subscribing to the Card Services calendar and setting up tailored alerts ensures you are always aligned with review windows, approval due dates and real-time schedule updates. Take two minutes today to automate your reminders so you can work with confidence. If you have questions or need help syncing, the Card Services team is always here to help.