Written by Heidi Kozlowski.
Is your department at NC State planning an event? Is your department planning on selling t-shirts or other small items and you are unsure how to collect the funds?
Since NC State went fully cashless, the Controller’s Office has created a POS (Point of sale) loaner program that would allow you to take payments that would have previously have been processed as cash. If you are interested in this feature, please contact Jennifer Bell, program administrator at the University Controller’s Office.
Here are some quick facts on how the program works are:
- Once you have determined a need to take payments, contact Jennifer Bell to determine if your event qualifies as an official NC State function. There will need to be a valid NC State Project ID associated with the function that is appropriate for accepting receipts.
- Payments can only be collected for NC State functions that are supported by a department and NC State employees. This is not a service available for students.
- Make arrangements with Jennifer Bell to reserve the equipment. She will work with you to make sure you know how to use the equipment and close out your batch after the event.
- Anyone that will be taking payments and using the machine (as well as the person that picks up the equipment and will be responsible for it) will need to complete PCI Security Training.
- There is no cost to use the equipment, however, the merchant fees (3%) will be passed on to the department.
- Receipts are transferred to your project on a weekly basis.