The University Controller’s Office held its monthly Business Connections meeting on November 14.
Discussion Topics
University Controller’s Office
- Payroll informed attendees of overpayments and clarified that Human Resources leads would communicate with affected employees before the Payroll Overpayment Coordinator contacts them. Payroll also encouraged signing up for Electronic W2s through Employee Self-Service in MyPack Portal. You can access presentation materials here.
- Accounts Payable (AP) provided information on stipends and what it entails. They also reminded attendees to provide a business purpose on all small purchase vouchers (vouchers for transactions under $5,000 and supplies over $2,500) and reminded everyone of AP submission deadlines. You can access presentation materials here.
- Melissa Graham was introduced as the new assistant controller.
University Budget Office
The University Budget Office provided information on new program code 992 for Hurricane Helene Expense Tracking, which was established by the NC Office of State Budget and Management and the UNC System Office. Isolating Helene-related expenses in a unique program code will assist with reporting required to request disaster recovery funding through the General Assembly and FEMA. As a reminder, please make sure you are uploading supporting documentation to Emergency Management & Mission Continuity’s Hurricane Helene Mutual Aid Google Drive, which will be used to support NC State’s request for disaster assistance funding from FEMA.
If you have questions regarding documentation or need access to the Google Drive folder, please email ncstateemmc@ncsu.edu. You can also review presentation materials.
Office of Contracts and Grants
The Office of Contracts and Grants presented information about the Fly America Act and the Open Skies Agreement for awareness when traveling on federal funds and provided the Certified Air Carriers List.
Enterprise Application Services
Enterprise Applications Services highlighted the reporting resources available in the Financial System, including those for grant, foundation, and endowment reporting. You can access presentation materials here.
Procurement and Business Services
Procurement and Business Services reminded attendees of the MarketPlace Expo; that a Waiver of competitive Bidding Memo will no longer be required when submitting a requisition between $5,000 – $29,000; useful supplier FAQs; and the dates for the public surplus sale.
Attendees were also reminded of the December deadline for PCard reconciliation and guidelines for confirming orders. The Supplier Information 101 course is coming soon! Access presentation materials.
Reminders
- There is no scheduled meeting for December.
- The next Business Connections meeting is on January 9, 2025.
- Visit the Business Connections page for past presentation materials.
Interested in Presenting?
If you are interested in presenting or having any topics you would like to cover during our upcoming Business Connections event, please send your request to university-controller@ncsu.edu.
How to Join the Business Connections Listserv
If you would like to join the Business Connections listserv, please send your request to university-controller@ncsu.edu.