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Card Services: Compliance Reports

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Finance Division Service Portal

Jan 24, 2024

Is It Allowed On My Contract or Grant?

Written by Justo Torres, Director for Contracts and Grants. This month’s Finance Division Knowledge Base spotlight is on What is an allowable cost versus an unallowable cost? One of the most basic and fundamental knowledge bases for a contract or grant manager is an understanding of what is and what is not an allowable cost…
A word cloud with words related to contracts and grants at universities

Jan 24, 2024

Contracts vs. Grants vs. Cooperative Agreements

Written by Justo Torres, Director for Contracts and Grants. Are all contracts or grants the same, regardless of what they are called? The short answer is no.   NC State receives multiple types of funding awards under many different names. For purposes of this article, we will focus on the differences and distinctions of the three…
Volunteers posing in front of a Food Bank of Central and Eastern North Carolina donation trailer

Jan 24, 2024

Donations and Volunteers Needed: Interfaith Food Drive

Written by Mia Pollard. The Cashier’s Office is proud to participate in the 2024 Interfaith Food Drive supporting the Food Bank of Central & Eastern NC, organized by the Light House Project of Cary, NC.  The Light House Project is a local nonprofit organization that was established in response to a brutal hate crime that…
The copper wolves at Wolf Plaza in the fall. Photo by Becky Kirkland.

Jan 24, 2024

Campus Partners in Research Administration

Written by Justo Torres, Director for Contracts and Grants. In this issue of the Finance Division Newsletter, I would like to highlight a team that is not directly part of Contracts and Grants but without whom Contracts and Grants cannot do its job: campus research administrators. They are the unsung heroes of research administration in…
Foundation Campus Reports

Dec 11, 2023

Unused Endowment Spending

Written by Erin Delehanty. Foundations Accounting & Investments (FAI) requests that colleges and units review unused endowment spending balances and return budgets that will not be needed within the next year to the endowment principal. Funds may be returned to the endowment principal at any time during the fiscal year.  The balances in endowment income…
Voucher Center

Dec 11, 2023

New Voucher Business Purpose Field

Written by Terressa Yeakle-Best. Have you noticed the new business purpose field in the voucher system? Regulation 07.05.01 “Payments – Documentation Requirement for Expenditures” requires that every university purchase be accompanied by a documented business purpose. The business purpose serves as the fundamental reason for making a purchasing decision, explaining why a representative of the…
Automated Invoice Processing System in Accounting Department, Businessman Managing Digital Billing

Dec 11, 2023

Why is Monthly Grant Reconciliation Important?

Written by Justo Torres, Director, Contracts and Grants Reconciling charges posted to contract and grant projects is a critical step in financial internal controls. In essence, it provides a process by which debits or credits posted to a project can be verified and errors eliminated against a contract or grant.   Why monthly? In short, most…
Finance Division Service Portal

Dec 11, 2023

The Independent Contractor Checklist

Written by Blain Woods. This month’s Finance Division Knowledge Base spotlight is on the following article: What is the Independent Contractor Checklist, what is it for, and when do I need to submit it? The university has developed the Independent Contractor Checklist to help departments determine if an individual providing services can be classified as an…
A wolf statue in the Talley Student Union

Dec 11, 2023

Meet the UCO Student Workers

Written by Mia Pollard. The University Cashier’s Office is proud to employ current NC State students in our call center. Our student workers are often the first to interact with students and parents who contact the Cashier’s Office, and their ability to problem solve and communicate effectively is crucial to the smooth running of daily…
compliance report

Dec 11, 2023

Card Services: Compliance Reports

Written by Paislee Thomas. The Card Services team in Procurement & Business Services has been busy transitioning the monthly compliance reports from the familiar PDF format delivered through Report to Web to a new inbox delivery of interactive Excel Workbooks.  Two new reports will be delivered every month, approximately 50 to 55 days after the…