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Student Billing and Cancellation

Finance News

A laptop computer with the Voucher Center open

Dec 11, 2023

New Voucher Business Purpose Field

Written by Terressa Yeakle-Best. Have you noticed the new business purpose field in the voucher system? Regulation 07.05.01 “Payments – Documentation Requirement for Expenditures” requires that every university purchase be accompanied by a documented business purpose. The business purpose serves as the fundamental reason for making a purchasing decision, explaining why a representative of the…
A pen resting on a printout showing account balances and expenses

Dec 11, 2023

Why is Monthly Grant Reconciliation Important?

Written by Justo Torres, Director, Contracts and Grants Reconciling charges posted to contract and grant projects is a critical step in financial internal controls. In essence, it provides a process by which debits or credits posted to a project can be verified and errors eliminated against a contract or grant.   Why monthly? In short, most…
A cell phone and a tablet, both displaying the Finance Division Knowledge Base

Dec 11, 2023

The Independent Contractor Checklist

Written by Blain Woods. This month’s Finance Division Knowledge Base spotlight is on the following article: What is the Independent Contractor Checklist, what is it for, and when do I need to submit it? The university has developed the Independent Contractor Checklist to help departments determine if an individual providing services can be classified as an…
A wolf statue in the Talley Student Union

Dec 11, 2023

Meet the UCO Student Workers

Written by Mia Pollard. The University Cashier’s Office is proud to employ current NC State students in our call center. Our student workers are often the first to interact with students and parents who contact the Cashier’s Office, and their ability to problem solve and communicate effectively is crucial to the smooth running of daily…
A desktop computer showing an example of transations and alerts during a billing cycle

Dec 11, 2023

Card Services: Compliance Reports

Written by Paislee Thomas. The Card Services team in Procurement & Business Services has been busy transitioning the monthly compliance reports from the familiar PDF format delivered through Report to Web to a new inbox delivery of interactive Excel Workbooks.  Two new reports will be delivered every month, approximately 50 to 55 days after the…
Vendor booths showcase products at the MarketPlace Expo

Dec 11, 2023

The MarketPlace Expo Team

Written by Blain Woods. The MarketPlace Team, part of Procurement & Business Services (PB&S), recently concluded planning, organizing and delivering the 12th Annual MarketPlace Expo,   This annual event typically takes place in November. The team worked with PB&S colleagues and MarketPlace suppliers throughout the year to put together a platform that encouraged campus engagement and…
A decorative graphic with a winter-themed background and the words "Winter Break" written on a green chalkboard

Nov 20, 2023

Annual Leave Balances

Written by Tabitha Groelle. As you contemplate taking extra time during the holidays and break, keep your leave balances in mind. Employees will certify their annual and sick leave balances as of December 31, 2023 in January.   Employees may carry 240 hours of annual leave over to the next calendar year. Anything over 240 will…
The Asset Management Professional digital badge

Nov 20, 2023

New Asset Management Professional Certification

Written by Jonathan Ehlers. We are pleased to announce that the new Asset Management Professional Certification is now live and available for employees with asset management and surplus process responsibilities. This certification program replaces the previous Asset Management and Surplus Training and Annual Capital Asset Inventory Training programs and their associated manuals.  As a reminder,…
A desk with a laptop and writing pad sitting on it. The laptop shows a large mouse cursor and a large checkbox with a green checkmark

Nov 20, 2023

When Do I Need Sponsor Approval on My Contract or Grant?

Written by Justo Torres, Director, Contracts and Grants The management of a contract or grant is a partnership between science, administration and funder. In other words, it is a partnership between faculty, unit administrators, central-office administrators and the entity funding the contract or grant. As with any partnership, knowing who is responsible for what is…
Two students show their NC State pride on campus

Nov 20, 2023

Student Billing and Cancellation

Written by Mia Pollard. As the Spring semester approaches, the University Cashier’s Office is gearing up for another busy billing cycle!  Spring bills were posted to student accounts on November 9 and 15, with a due date of December 5, 2023. While many students will have already paid their bill or enrolled in a monthly…