Skip to main content
Gearing Up for Spring Semester

Finance Division Education and Communications

A cell phone and a tablet, both displaying the Finance Division Knowledge Base

Apr 22, 2023

Taxable Awards and Gift Cards

Written by Andrew Coats. Employees who are given cash and non-cash items such as gifts, prizes and awards that are paid with university funds (i.e. state funds, grant funds, contract funds or gift funds) are subject to federal and state income tax and the Federal Insurance Contributions Act (FICA) tax.  Examples of taxable gifts include…
A cup of coffee, sticky notes, pen, cell phone and tablet on a wooden table. The cell phone and tablet have the Finance Division Knowledge Base open.

Mar 23, 2023

How Are Payments from Federal Sponsors Managed?

Written by Justo Torres, Director, Contracts and Grants. Principal Investigators (PIs) or department/college administrators of a federal contract or grant often say, “I keep hearing terms like invoicing, drawdown, revenue, cash and receivables. I am totally confused and I don’t know what my responsibility is.”  When we hear questions like How are payments from federal…
A burlap sack labeled "DEPOSIT" sits next to a wooden toy bank and gold coins.

Mar 23, 2023

Daily Deposit of Funds

Written by Maria Brown. Did you know? Per NC State REG 07.30.02, all receipts must be deposited in compliance with North Carolina General Statute 147-77. This statute requires that all revenues and receipts collected by a state agency be deposited no later than the next business day, following the date of collection, unless the amount…
A laptop sitting on a desk. A decorative image with the NC State block logo, a graduating student icon, and the text Tuition Waiver News is on the computer screen.

Feb 28, 2023

Faculty/Staff Tuition Waiver is Going Online!

Written by Maria Brown. Beginning with the 2023 Summer 1 term, the faculty/staff tuition waiver will be available in the MyPack Portal, on the Employee Self Service home page, under Benefit Details. This will replace the paper form. The waiver will route to the employee’s supervisor, and a printed version will be available for classes…
A cup of coffee, sticky notes, pen, cell phone and tablet on a wooden table. The cell phone and tablet have the Finance Division Knowledge Base open.

Feb 28, 2023

How to Unreconcile PCard Transactions

Written by Joel Bristol. Did you know that you can unreconcile PCard transactions? Yes, as long as this is corrected on the same business day when the transaction was marked as reconciled and saved, you can unreconcile transactions to correct Project ID and account code distribution errors. The PCard Manual for Reconcilers lists step-by-step instructions…
A customer using a Bluetooth POS system. Her phone has a green checkmark and the text "Payment Completed" to show a successful payment.

Jan 27, 2023

Is a Cashless Campus in our Future?

Written by Hannah Souder. This past month, the director of the University Cashier’s Office, Maria Brown, presented at a conference in Long Beach, California to discuss the idea of a cashless campus and whether this would be desirable or achievable.  Universities and colleges have looked closely at the possibility of creating a cashless environment and…
A cup of coffee, sticky notes, pen, cell phone and tablet on a wooden table. The cell phone and tablet have the Finance Division Knowledge Base open.

Jan 27, 2023

How do I request a new fund or modify an existing fund in a Foundation or the University Endowment Fund?

Written by Emily Lowman. Foundations Accounting & Investments (FAI) is responsible for the approval, set up and maintenance of new foundation and University Endowment Fund funds in FINANCIALS and in the ADVANCE System. The ADVANCE System is a donor database maintained by University Advancement Services. FAI strives to set up new funds and address all…
A group of employees joining hands in the backgorund with the NC State Finance Division logo in the foreground

Jan 3, 2023

Student Account Representatives in UCO

Written by Hannah Souder. With the recent passing of the Spring billing due date (December 6) comes an influx of questions regarding billing, payments, and more. Student accounts representatives in the Cashier’s Office work diligently to help answer and troubleshoot any questions and concerns students or parents may have.  This hardworking team not only works…
A cup of coffee, sticky notes, pen, cell phone and tablet on a wooden table. The cell phone and tablet have the Finance Division Knowledge Base open.

Jan 3, 2023

What’s the difference between a class drop and a withdrawal?

Written by Hannah Souder. Here in the Cashier’s Office, we get many questions surrounding class drops and withdrawals. These terms may seem like they mean the same thing, but they follow a very different schedule and could have very different consequences when it comes to the university.  Let’s look at each of these terms:   A class…
The interior of the Talley Student Union, which is displaying a large "Welcome Home" banner.

Dec 1, 2022

Gearing Up for Spring Semester

Written by Hannah Souder. With the 2023 spring semester fastly approaching, it’s a crazy time here in the University Cashier’s Office. From ensuring that all students have been billed correctly for the upcoming term, to preparing for an influx of international and domestic fund transfers, our entire staff have been working harder than ever!  Oftentimes…