Written by Zeryn Macklin.

Some NC State students are sponsored by a third party. This could either be a campus unit or an external organization who commits to paying a student’s tuition, certain fees, or both. To facilitate on-campus departmental sponsorships, departments are required to submit a GA1 form, also known as the Sponsored Student Authorization. This process ensures payments are posted directly into the Student Information System and billed correctly to the sponsoring department. 

This Fall 2025 semester, the University Cashier’s Office (UCO) processed 1,869 GA1s from various departments across campus, a demonstration of how our faculty and staff actively support the Wolfpack community. Information on GA1s is also available in the Finance Division Knowledge Base, which provides additional details and resources. Furthermore, step-by-step instructions and resources can be located in the Student Sponsorships: GA1 Form Guide.

How Does It Work?

When a GA1 is submitted, the UCO reviews and approves the information. Once approved, charges are paid to the student account and charged to the sponsor’s account. After each semester’s census date, the sponsor’s project ID and account are debited accordingly. It is important that departments submit GA1s prior to the semester billing due date and no later than census to prevent delays or schedule cancellations for their sponsored students.

Who Can Submit a GA1?

Access to submit GA1 forms is limited to Sponsor Coordinators. To obtain this role, faculty or staff must complete the Student Sponsorships: GA1 Training and initiate a System Access Request (SAR). Departments should also ensure the Project ID is correct before submission. 

Please note: once a GA1 is submitted, departments are unable to make changes to the form. Any necessary adjustments must be requested through the UCO.

Need Help?

As always, the University Cashier’s Office is here to assist with any questions or support related to student accounts. 

• For GA1 related questions, please contact Sponsor Billing.
• For general questions about balances, refunds or account holds, contact the University Cashier’s Office at Student Accounts.
• For tuition-waiver specific inquiries, please reach out to UCO Tuition Waivers or refer to the Tuition Waiver Guide.