A top priority for the Payroll team is ensuring accurate and timely pay. To provide for a transparent payroll process and facilitate clear instructions, the University Controller’s Office (UConO) has created the new Payroll Guide for Employees. This comprehensive guide provides essential information to help NC State employees better understand payroll and employment taxes, direct deposit requirements and instructions, deductions and other related topics. This guide consolidates documentation and information from various sources into a single, easy-to-use reference. In addition, this new learning resource eliminates the need to search multiple web pages or documents for payroll-related information.

The Payroll Guide for Employees is one of the three payroll series. The other two are:

• Payroll Guide for Foreign National Taxes

• Payroll Guide for HR Leads (coming soon)

The Physical Asset Inventory for FY 2026 is open. Asset Management coordinators should complete the certification for inventories with fewer than 100 assets per inventory by Friday, December 19. Feel free to register for the Asset Inventory Training or review the Asset Inventory Manual for step-by-step instructions. For any additional questions, please contact Asset Management.

Mark your calendar for Wednesday, November 19, 1– 3:30 p.m. The MarketPlace Expo is your chance to meet face-to-face with the vendors you rely on and discover new partners for future projects. Come and enjoy a delicious, free lunch (while supplies last)! Lunch begins at 12:30 p.m.

Effort Reports for Summer 2025 must be certified by December 31. Should you have any questions or concerns, please contact the Office of Contracts and Grants.

To support accurate financial reporting and improve tracking of late payment penalties, a GL account code has been updated to include late fees. 

The new account code is 53997 – Fines, Penalties and Late Fees. Departments are responsible for reviewing and processing invoices on time to avoid late fees. If late fees are incurred, departments must:

1. Verify the validity of the charges using supporting documentation (e.g., contract or invoice showing the original due date and applicable late fee terms).
2. Clearly identify all approved late fees in the payment request using Account Code 53997.
3. Attach all supporting documentation to the payment request to ensure compliance.

Following these procedures helps the university maintain strong vendor relationships and fiscal accountability. For questions or further guidance, please contact University Payables.

Winter Break is rapidly approaching! The university will be closed from Wednesday, December 24, 2025, through Wednesday, January 1, 2026.  Employees are required to use annual leave, bonus leave, special bonus leave, or comp time for Wednesday, December 30. The personal observance day may also be used. Personal observance days expire at the end of each calendar year. If you have not yet used it, this will be a perfect time to do so! If leave is not available for use, pay will be reduced for overdrawn leave in the January or February paycheck.

Did you know that ATI Restoration, LLC is a contract supplier for disaster recovery restoration services with OMNIA corporation? They provide 24-hour disaster-related products and recovery services. To learn more about using established university contractors, read: What are contract purchases? For additional information, contact the Help Desk.

December will have earlier pay dates for permanent employees paid monthly due to the holidays and Winter Break. The December pay date for permanent employees paid monthly will be December 22.

If you help with purchasing goods and services via contracts, please utilize the Contract Administration Guide to help facilitate effective contract administration throughout the lifecycle of your longer-term service contracts. For additional information, contact Contract Review.

The faculty and staff tuition waiver is available for Spring 2026! Submit your application early to avoid delays in your registration. Employees are encouraged to review the Tuition Waiver Guide and the Tuition Waiver 101 course to ensure they are following the correct guidelines to apply for a tuition waiver. For additional information, contact Student Collections.

By consenting to receive your W-2 electronically, you’ll have access to it sooner—without waiting for printing, mailing and delivery. Choosing the electronic option also helps protect your personal information by avoiding potential mail delays or loss through the U.S. Postal Service.

To consent, 

1. Log in to MyPack Portal with your Unity ID.
2. Navigate to Employee Self-Service (again, make sure you’re signed in first). 

If you’ve already consented, you’re all set! You’ll see a “Consent received” indicator in the W-2/W-2c Consent tile. If this indicator is not present, select the W-2/W-2c Consent tile and process your consent.