Written by Zeryn Macklin.

The University Cashier’s Office (UCO) has important reminders about guidelines to follow when preparing check deposits. Following the guidelines below will promote timely and accurate processing of checks and compliance with university financial procedures.

1. All checks deposited with the UCO must:

• Be payable in U.S. dollars and drawn on a U.S. bank
• Have matching numerical and written amounts
• Be made payable to NC State University or to the department
• Include a deposit slip listing key details such as payee name, check number, date and amount
• If a deposit includes more than 5 checks, a supplemental sheet should be submitted to list the key details for all checks being deposited

2. Departments should also verify the following:

• Checks are properly completed, signed and dated — checks cannot be post-dated
• Checks are endorsed with the department name, valid Project ID and account code
• The deposit slip is filled out completely, accurately and legibly
• The Project ID used is appropriate for deposits processed by the UCO

Return Check Fee

A $35 fee will be assessed for any checks returned by the bank as uncollectable. This fee will be charged directly to the department’s Project ID, where the original deposit was posted. 

Payments from Foreign Entities

Additionally, payments from foreign entities, such as a business or sponsor, must be made via credit card or wire transfer; the Federal Reserve Bank system cannot process checks issued by foreign banks.

Need Help?

For additional details and step-by-step instructions, please refer to the Departmental Deposits Guide or the Check Acceptance Policy. For assistance, please reach out to Campus Deposits.