Skip to main content
NC State Home
Finance Division

December 2025: Reminders and Events

A calendar showing December of 2025
iStock.com/alf255

Announcements, Reminders and Tips

This month’s announcements feature a wealth of information to keep you engaged with finance operations and on task with important deadlines. Click to expand the menus to learn more!

Utilize Surplus as Your First Procurement Option

Lower cost, shorter delivery times and reduced environmental impact are the reasons to make the Materials Support Warehouse your first stop when shopping for your departmental needs.  Furniture, electronics, and much more are available for reuse at extremely discounted prices.  Please provide your Unity ID and Project ID at checkout. If items cannot be taken at the time of purchase, we also offer delivery at a fee. Help NC State reduce its financial and environmental footprint by buying surplus! Visit us at 3240 Ligon Street, Raleigh, NC.

Unclaimed Property

Unclaimed property includes abandoned accounts, wages and deposits turned over to the State Treasurer for safekeeping. Check the updated NC Cash database—your name may be listed!

Waiver of Competitive Bidding Memo Template

The new Waiver of Competitive Bidding Memo Template is available and ready for use. This form should be used when requesting exceptions to the standard procurement process. It is located in the Purchasing Manual: Introduction to Procurement.

Tuition Waiver for Spring 2026

The faculty and staff tuition waiver is available for Spring 2026! Submit your application early to avoid delays in your registration. Employees are encouraged to review the Tuition Waiver Guide and the Tuition Waiver 101 course to ensure that they are following the correct guidelines to apply for a tuition waiver. For additional information, contact [email protected].

Effort Reporting: Summer Payroll

Effort Reports for Summer 2025 must be certified by December 31. Should you have any questions or concerns, please contact the Contracts and Grants Help Desk.

Early Pay Day in December

December will have earlier pay dates for permanent employees paid monthly due to the holidays and Winter Break. The December pay date for permanent employees paid monthly will be December 22.

Reminder: Get Your W-2 Faster

By consenting to receive your W-2 electronically, you’ll have access to it sooner—without waiting for printing, mailing and delivery. Choosing the electronic option also helps protect your personal information by avoiding potential mail delays or loss through the U.S. Postal Service.

To consent:

  1. Log in to MyPack Portal with your Unity ID.
  2. Navigate to Employee Self-Service (again, make sure you’re signed in first). 

If you’ve already consented, you’re all set! You’ll see a Consent received indicator in the W-2/W-2c Consent tile. If this indicator is not present, select the W-2/W-2c Consent tile and process your consent. 

A screenshot of the MyPack Portal showing the location to check your W-2 consent status.

MarketPlace Winter Break Schedule

  • Last Order Dispatch: Thursday, December 18, 5 p.m.
  • Holiday Operation: Open for placing and approving orders
  • Next Order Dispatch: Friday, January 2, 2026

The Payroll Team Has Relocated!

Effective December 3, the Payroll Team has joined the rest of the University Controller’s Office in the Administrative Services II Building (2711 Sullivan Drive).

NC State Employee Dependent Tuition Scholarship

The NC State Employee Dependent Tuition Scholarship is available for eligible students! Encourage your students to apply through Pack Assist if they meet the criteria: they must be a dependent of a full-time, NC State employee for at least 3 years as of July 1, be a full-time undergraduate pursuing their first degree, and maintain a 2.0 GPA with satisfactory academic performance. Students must reapply by May 1 each year to be considered for this award.

Events and Deadlines

Stay on top of what’s happening this month. Here is a list of important deadlines for the month of December:

DATEEVENT
12/11/202520262R13 Biweekly Payroll – Campus Lockout
12/15/2025Last State Agency Transfer Processing for December Activity
12/15/202520261R06 Monthly Payroll – Campus Lockout Remains Pending Distribution
12/18/2025Public Surplus Sale
12/18/202520262R14 Biweekly Payroll – Campus Lockout
12/19/2025Final SUB and IDB Journal Processed and Complete
12/22/2025Deposit Cut Off to the Controller’s Office by 9 a.m.
12/22/2025Cut off IDS/IDT entries requiring Central Office approval by 5 p.m.
12/22/2025Last AP Check Writing for December Activity
12/22/2025PCard Statement Due
12/22/2025Last Day to Reconcile PCard Statements by 12 p.m.
12/23/2025Deposit cut off to the University Cashier’s Office by 11 a.m.
12/23/2025Journal entries must be fully approved and ready to post by 5 p.m.