The third installment in the Financials for Human Resource Professionals series, a partnership between University Human Resources and the Finance Division, is now live: Position Management – Budget and Distribution. This guide focuses specifically on operationalizing the critical intersections between human resources and financial operations within the position management lifecycle.

Key Takeaways from the Guide

• Focus on Positions: Learn how structuring jobs by position numbers—rather than individual names—keeps the university’s digital infrastructure, automated approvals and organizational hierarchies running smoothly.
• Vacant Positions: Understand your role in mandatory quarterly vacancy tracking. Under the 2025 DAVE Act, state-appropriated positions left vacant for six months or longer are actively monitored and flagged for potential abolishment.
• Lapsed Salary Guardrails: Master the strict compliance rules for unspent funds from vacant roles. The guide outlines how these funds can be leveraged for one-time, nonrecurring needs (like temporary staff or overtime) without creating future institutional liabilities.
• Funding and Budgeting Tools: Get clear breakdowns on how different funding sources (Project IDs) impact a unit’s responsibility for benefits and Legislative Salary Increases (LSI), and learn to use the Position Control Application to bridge HR and financial data.

Position management directly shapes our workforce planning and compliance. HR Professionals are encouraged to review the Financials for HR Professionals: Position Management (Budget and Distribution) to align with fiscal managers before initiating their next Job Action Request (JAR).