Written by Ruthie Fairbanks.
NC State has transitioned to a fully digital travel advance process through the Travel Center, making it more transparent, efficient and user-friendly. Travel advance requests and reconciliations are now handled entirely within the Travel Center, eliminating separate forms and simplifying administrative steps.
Travel advances will be charged to the project listed on the Travel Authorization at the time the advance is issued. Departments are responsible for monitoring these balances and ensuring timely settlement after the trip concludes.
The latest updates enhance the settlement process by allowing travelers to enter expenses directly into the Travel Center using two new columns: Paid from Advance and Reimburse Me. These fields indicate which costs were covered by the advance and which were out-of-pocket. The system will automatically calculate any remaining balance, whether the traveler is owed reimbursement or needs to repay unused funds.
Overall, these improvements reduce errors, simplify reconciliation, and ensure clear and accurate documentation of both advance funds and expenses used to support university travel.
Questions?
Please contact the University Controller’s Office at universitypayables@ncsu.edu.
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