Written by Melissa Graham.

The University Controller’s Office (UConO) is pleased to announce the release of the new Payables Guide, a comprehensive resource designed to assist faculty and staff in navigating the university’s payment processes. This streamlined guide consolidates documentation and information from various sources into a single, easy-to-use reference. It offers clear, up-to-date guidance to ensure all payments comply with state, federal and university policies. This new learning resource eliminates the need to search multiple websites or documents for payment-related information.

Content Overview

The Payables Guide covers a wide range of essential topics to support effective financial operations across campus. Key areas include:

• Roles and responsibilities
• Payment processing: purchase orders and campus vouchers
• Updated accounts payable forms
• Payment types
• Queries and reports
• Step-by-step guides

Keep in Mind

As a result of this update and consolidation of instructions into a single document, departments will need to review, adjust and update their procedures, documentation and websites to align with the new Payables Guide.

Thank You to Our Reviewers!

Thank you to the numerous campus partners who have provided feedback for the Payables Guide during our review process. We are confident this new resource will serve as a valuable tool. If you have questions in the meantime, please contact the University Controller’s Office, University Payables team at universitypayables@ncsu.edu.

Updated Forms

Our forms have also been updated. With a fresh and on-brand look, our forms have been assigned a “Go Link” to make it easier to update forms without interrupting campus access. The Forms page is also now in a table format to search by keyword or sort and filter as needed.